We’ve discussed at length the virtues of hosted Exchange as an email solution for businesses of all sizes and in a variety of sectors. It’s secure, flexible, and can be configured to serve your specific business needs in a way unavailable with other email options. You can share mailboxes and calendars, automatically archive messages, and manage who is sending and receiving different communications all from a central location. Our experience has been that as more and more businesses come to understand how powerful hosted Exchange is, they can’t wait to make the switch.
That said, getting there on your own can be complicated. As with any technical transition, data fidelity is of paramount importance. More simply put, if even a single email or attachment is lost, then the whole transition can be an abject failure. Transmitting your emails from your current solution to hosted Exchange also requires security to protect your data as it moves. Add in the mission-critical nature of email, and the stakes are high. So how can you ensure your migration to hosted Exchange is successful? We recommend a holistic approach that includes proper planning before the migration, care and attention during the migration, and complete verification of success when the migration is deemed complete–and the best way to tackle these steps is with IT experts at your side.
A Simple Three-Point Plan for Migrating to Hosted Exchange
- Be Prepared – The first part of ensuring the success of a migration to hosted Exchange is proper planning. But that doesn’t just mean a clear path to moving data, it also means a firm understanding of where you start. An Exchange assessment will uncover not just what data you have that needs to be moved, but–just as important–the way your team currently utilizes email and how to make the transition as seamless as possible for them. Are they using shared mailboxes? Accessing mail from mobile devices? Saving all mail or deleting it? An Exchange assessment will uncover not just what data needs to be moved, but what processes need to follow as well.
- Keep An Eye Out – Diligence during the migration is key to success. The transfer of data–particularly if there is a lot of it–is a fragile process wrought with potential hazards and hiccups. The right migration partner can monitor the transition, spot any inconsistencies, and work quickly to remedy them before a small obstacle becomes a significant issue. Admittedly, there are inexpensive migration options out there, but most of them simply run a script and hope for the best. With a partner like DiamondIT, you can be sure that your data is flowing correctly, completely, and without compromise during the migration process.
- Check Your Work – No migration is complete without a clear check of what has happened and confirmation that all data, processes, and tools are properly settled, configured, and ready for full use. We’ve seen people migrate to hosted Exchange and end up unsure of the end result. A successful hosted Exchange migration is about leaving nothing to chance, and making sure that the work is completely done—and done in the right way. Otherwise, you’ll be left with uncertainty, and that means ineffectiveness. The right migration partner can scan for security issues, train employees on the new system, and confirm that your new email solution is indeed ready to help you be successful.
We’re big fans of hosted Exchange for the power, security, and flexibility it provides businesses of all shapes and sizes. Migrating to hosted Exchange is most certainly worthwhile, but only if you do it the right way. Careful planning combined with a detail-oriented process from start to finish can make your transition to a better email solution a success. Considering how important email is to most every business, it’s simply not a good idea to leave anything to chance. Examine every detail then examine it again–migrating email is an activity where the smallest error can lead to disastrous consequences.
As such, choosing the right migration partner can play a key role in determining how quickly you take advantage of Exchange’s powerful feature set. Our team at DiamondIT has migrated countless mailboxes from a variety of platforms into a hosted Exchange environment, and our experience has provided clear lessons everyone can learn from: plan completely, pay attention to the details, and verify the results once the work is done. If your company is interested in learning how to make a complicated migration process easy, then contact us to start a conversation. We’ll help determine the state of your current email solution and design a seamless path that removes the pain of moving to hosted Exchange.